Libraries: DEDCC : Meeting Notes

Meeting Notes > 2009 Minutes

09/15/2009
Meeting Notes
by:Rachel Beckwith

DEDCC Meeting Minutes
Five Colleges
September 15, 2009, 3:00 – 4:30 p.m.

Present, Rachel Beckwith (recorder), Janet Ewing, Steven Folsom, Erin Loree, Chris Loring, David Podboy (chair), Kelcy Shepherd, Mary Stettner.

Updates

WorldCat Local update: UMass won’t go live until OCLC allows us to show four hierarchical levels of membership. This may not be until December. The metasearch sandbox only has OCLC resources; new resources such as Ebsco won’t be available until October. Smith will roll out their WorldCat Local live as a test site on their web page on October 1 and will evaluate it after a semester.

Ex Libris – BX Recommender Service. Janet gave a quick overview of this for new members: http://www.exlibrisgroup.com/category/bXOverview Smith had looked into it as well and thought that it was too expensive for now. It would be a good thing to revisit in 6 months or so.

There is nothing new to report on discovery tools.

The fourth annual Digital Quadrangle Colloquium is coming up on September 24 at UMass, “The University’s Role in the Dissemination of Research & Scholarship: A Call to Action.” Steven will attend.

Welcome to New Members

We went around the table and introduced ourselves to Steven and Erin. The current DEDCC members still seem to represent all areas of the library (public services, technical services, collection development, etc.).

Fall Event

David provided the new members with the background on planning this educational event. As far as timing, everyone agreed that early December might work best at this point. (ALA will be in January).

Chris said that as with the Future of Cataloging Workshop, we should just put in a request to FCLC for any funding needed.

We discussed what format we should plan: A hybrid conference? Invited speaker? A follow-up in the spring in an un-conference way?

We decided that the topic might help dictate the format. Looking at the survey results, the most popular topics were: next generation catalogs, then federated searching, usability in interface design, and digital preservation. Emily and Kelcy are chairing a NERCOMP SIG at UMass on usability on November 9, so it might be repetitive to choose that topic. People were also interested in mobile computing. UMass recently took a pulse survey, and Kelcy was surprised at the low number of iphones/ mobile device users. After more discussion though, it seemed clear that mobile computing and digital preservation were the two topics of most interest to both DEDCC and the larger five-college staff that responded to the survey.

Digital preservation is a large topic, and we wondered if it would warrant a series of speakers or someone who can speak broadly across the issue. The LITA conference in a few weeks may have some people who could speak on mobile computing. We decided that we should all come up with names, links to conference talks, etc. for the two topics (mobile computing and digital preservation) and put them on our wiki before our next meeting.

Digital preservation

We then had a discussion about digital preservation. Kelcy spoke to the broad range of the topic, from long-term preservation to semi short-term access. It is a topic that has come up in various places for a few years now. We talked about various strategies of migration, refreshing data, creating metadata, and digital repositories. An institutional repository can sometimes also have the goal of preservation (but does not necessarily).

Some examples of digital preservation include a consortium called the MetaArchive Cooperative (http://www.metaarchive.org/), which is building a series of Trusted Digital Repositories using the open source LOCKSS software (lots of copies keeps stuff safe) and the Colorado digital project which is now part of the Bibliographic Center for Research. Erin reported that Amherst is participating in LOCKSS and CLOCKSS (Controlled LOCKSS). Janet reported that Mt. Holyoke is hiring a Digital Asset Manager and starting to implement DSpace more.

Should DEDCC have a sub-committee to look at this issue? The sub-committee could identify needs and talk about possible areas of five-college collaboration (on training of staff or a shared trusted digital repository; in other words, educational or functional).
There was a five-college conversation in 2005 about Digital Asset Management, but then no five-college collaboration followed. Should we try to find a collaborative approach from the outset before everyone does something different? Each institution could still have different discovery tools, but the preservation tools could be the same. This issue fits in with the DEDCC charge. Should we contact the Archives Committee, five-college shared media group, etc. in order to create a sub-committee? If we choose to create a sub-committee, they would need to have a clear charge that shapes their work. We will continue this discussion at our next meeting.

Next meeting

John Henderson, the Ebsco representative, will come to our October meeting. We decided that David should ask him to arrive at 3:45 pm (that would give us 45 minutes first to talk about speakers for our fall event as well as goals for digital preservation). David will also tell John Henderson that he should be prepared to talk for 25 minutes and answer questions for the last 20 minutes.

Wrap up: action items and communications

• Everyone will look for speakers for mobile computing/ digital preservation and add names to the wiki
• David will send Steven and Erin the EBSCO presentation
• Kelcy and David (and others) will look for articles on larger initiatives on digital preservation (MetaArchive, etc.)
• We will revisit the November meeting schedule at our next meeting and see if we can change to accommodate Mary.


	Meeting Notes > 2009 Minutes 09/15/2009 Meeting Notes by:Rachel Beckwith DEDCC Meeting Minutes Five Colleges September 15, 2009, 3:00 – 4:30 p.m. Present, Rachel Beckwith (recorder), Janet Ewing, Steven Folsom, Erin Loree, Chris Loring, David Podboy (chair), Kelcy Shepherd, Mary Stettner. Updates WorldCat Local update: UMass won’t go live until OCLC allows us to show four hierarchical levels of membership. This may not be until December. The metasearch sandbox only has OCLC resources; new resources such as Ebsco won’t be available until October. Smith will roll out their WorldCat Local live as a test site on their web page on October 1 and will evaluate it after a semester. Ex Libris – BX Recommender Service. Janet gave a quick overview of this for new members: http://www.exlibrisgroup.com/category/bXOverview Smith had looked into it as well and thought that it was too expensive for now. It would be a good thing to revisit in 6 months or so. There is nothing new to report on discovery tools. The fourth annual Digital Quadrangle Colloquium is coming up on September 24 at UMass, “The University’s Role in the Dissemination of Research & Scholarship: A Call to Action.” Steven will attend. Welcome to New Members We went around the table and introduced ourselves to Steven and Erin. The current DEDCC members still seem to represent all areas of the library (public services, technical services, collection development, etc.). Fall Event David provided the new members with the background on planning this educational event. As far as timing, everyone agreed that early December might work best at this point. (ALA will be in January). Chris said that as with the Future of Cataloging Workshop, we should just put in a request to FCLC for any funding needed. We discussed what format we should plan: A hybrid conference? Invited speaker? A follow-up in the spring in an un-conference way? We decided that the topic might help dictate the format. Looking at the survey results, the most popular topics were: next generation catalogs, then federated searching, usability in interface design, and digital preservation. Emily and Kelcy are chairing a NERCOMP SIG at UMass on usability on November 9, so it might be repetitive to choose that topic. People were also interested in mobile computing. UMass recently took a pulse survey, and Kelcy was surprised at the low number of iphones/ mobile device users. After more discussion though, it seemed clear that mobile computing and digital preservation were the two topics of most interest to both DEDCC and the larger five-college staff that responded to the survey. Digital preservation is a large topic, and we wondered if it would warrant a series of speakers or someone who can speak broadly across the issue. The LITA conference in a few weeks may have some people who could speak on mobile computing. We decided that we should all come up with names, links to conference talks, etc. for the two topics (mobile computing and digital preservation) and put them on our wiki before our next meeting. Digital preservation We then had a discussion about digital preservation. Kelcy spoke to the broad range of the topic, from long-term preservation to semi short-term access. It is a topic that has come up in various places for a few years now. We talked about various strategies of migration, refreshing data, creating metadata, and digital repositories. An institutional repository can sometimes also have the goal of preservation (but does not necessarily). Some examples of digital preservation include a consortium called the MetaArchive Cooperative (http://www.metaarchive.org/), which is building a series of Trusted Digital Repositories using the open source LOCKSS software (lots of copies keeps stuff safe) and the Colorado digital project which is now part of the Bibliographic Center for Research. Erin reported that Amherst is participating in LOCKSS and CLOCKSS (Controlled LOCKSS). Janet reported that Mt. Holyoke is hiring a Digital Asset Manager and starting to implement DSpace more. Should DEDCC have a sub-committee to look at this issue? The sub-committee could identify needs and talk about possible areas of five-college collaboration (on training of staff or a shared trusted digital repository; in other words, educational or functional). There was a five-college conversation in 2005 about Digital Asset Management, but then no five-college collaboration followed. Should we try to find a collaborative approach from the outset before everyone does something different? Each institution could still have different discovery tools, but the preservation tools could be the same. This issue fits in with the DEDCC charge. Should we contact the Archives Committee, five-college shared media group, etc. in order to create a sub-committee? If we choose to create a sub-committee, they would need to have a clear charge that shapes their work. We will continue this discussion at our next meeting. Next meeting John Henderson, the Ebsco representative, will come to our October meeting. We decided that David should ask him to arrive at 3:45 pm (that would give us 45 minutes first to talk about speakers for our fall event as well as goals for digital preservation). David will also tell John Henderson that he should be prepared to talk for 25 minutes and answer questions for the last 20 minutes. Wrap up: action items and communications • Everyone will look for speakers for mobile computing/ digital preservation and add names to the wiki • David will send Steven and Erin the EBSCO presentation • Kelcy and David (and others) will look for articles on larger initiatives on digital preservation (MetaArchive, etc.) • We will revisit the November meeting schedule at our next meeting and see if we can change to accommodate Mary.