Libraries: DEDCC : Meeting Notes

Meeting Notes > 2009 Minutes

02/18/2009
Meeting Notes
by:Mary Stettner

DEDCC Minutes
February 18, 2009 at Five Colleges

Attendees: Emily Alling, Janet Ewing, Rebecca Henning, Chris Loring, David Podboy, Kelcy Shepherd, Mary Stettner. Rachel Beckwith had to leave early due to snow.

1) Agenda Review
a) minutes-taker = Mary
b) David asked if anyone would be attending Metadata & Digital Library Development @ NELINET on March 18-19 – no one is.
c) Should we invite Stephanie Schmitt (new Five Colleges Aleph Manager) to a meeting? – Yes.

2) Updates
a) FCLC Update from Chris - None
b) WorldCat Local Updates – Not much to report. There is an upcoming meeting on February 23rd. UMass has created a task force for advertising and Emily will be a member. There are some ongoing issues with eresources yet to be resolved.
c) Five College Libraries Webpage – David sent in joint catalog changes to Robin Cutler who has already added those to the site, Rachel contacted the Circ committee who have sent in their changes for direct borrowing and ILL/delivery service pages, Chris will contact the FCLC about the library council page, Mary contacted the Collection Management committee re the library locations page and will check back to find out if they’ve sent changes in to Robin.
d) 5 Colleges Digital Imaging Meeting – David and Rachel attended, as DEDCC Chair and Hampshire Art Librarian, respectively. Discussed digital imaging and a way to share the work load among colleges. Artstor was considered as a possible platform (unless we build one ourselves, there aren’t other options right now). The 5 Colleges already have shared space in Artstor, though it takes time to add materials and there is concern over whether everyone will continue to subscribe. Also, Artstor is set to begin charging for shared space, but no one knows how much yet. The ability to search image collections (federated searching) was also discussed because creating another silo isn’t desirable. A committee has been formed to explore digital image collaboration further. Rachel is on the committee and Janet will be attending the first meeting as well.
e) NELINET Spruce Open Source Collaborative – Rachel mentioned this initiative before she left and Chris, who is on the NELINET board, elaborated. It’s a cooperative partnership of NELINET, a few vendors, and the NELINET membership to help support the adoption of open source library software. So far the software products they’ll be supporting are Evergreen ILS, DSpace digital repository system, and Drupal CMS.

3) Diane Hillmann Planning
a) Location – Rebecca booked Amherst’s Alumni House (holds 50-70 comfortably).
b) Rebecca will send an advertising/please RSVP draft message to DEDCC for editing with the goal of having it ready to send by Friday, February 27th.
c) David will send a budget summary for the event to Marie Hess at Five Colleges. Will also check with her about reimbursement for fees and stipend for speaker.
d) Just five colleges people? - Decided to ask for RSVPs by specific date from 5 Colleges people and see how many we get. If there’s still room in the location we’ve chose, we can open up attendance to a wider audience later. David will look into using SurveyMonkey to keep track of RSVPs (see if there’s a way to put a cap on number of submissions and generate a full message when cap reached). Kelcy volunteered to be email recipient of RSVPs if we end up doing things the “old-fashioned” way.
e) Rebecca will check in with Diane about hotel accommodations.
f) Rebecca will also arrange for refreshments at Alumni House.

4) Syndetics Review
DEDCC has been asked by Stephanie Schmitt and AMC to review our Syndetics subscription and decide if it’s worth continuing before the June 1 renewal date.
a) Current Cost – 20,000 per yr divided among colleges
b) Usage(?) – David will check with Syndetics to see if they can get give us user stats. Emily proposed a possible quick and dirty survey of users to find out if anyone would miss it.
c) Other options – Amazon, Google Book Search, LibraryThing. Janet mentioned that, in initially deciding to go with Syndetics, DEDCC did look at Amazon and it seemed more difficult to implement, not to mention commercial. Syndetics had more features. Also at that time Google Books didn’t look doable, though things may have changed. Another piece informing the previous decision: if we ever decided to upgrade, Syndetics’ ICE (Indexed Content Enrichment) interface would make the tables of contents searchable. Janet will look into use of Google Books, Rebecca will check LibraryThing, Kelcy will look into Amazon. Janet will also ask RIO if they are happy with Syndetics or not. After we get Syndetics statistics, we will revisit the idea of informally polling public services at our respective institutions. It was acknowledged that there isn’t much time to test options before the June renewal deadline and, if we don’t find an alternative by that time, one possible course of action would be to not renew and keep looking for other options.

5) Look at Survey Results for Unconference
• Dates – It was decided to go with an October or November date. This was one of the top contenders and we’re already doing another event this spring.
• Topic – We will revisit deciding on this in late spring, early summer keeping in mind that we could do more than one, since there were some close competitors in the survey results.
• Format – Hybrid was the favorite

6) Federated Searching Project
a) Review “List of desirable features” and checklist(s) – Everyone will review these (posted in DEDCC wiki) before next meeting. Also, if anyone finds additional checklists, add them to delicious. Emily will add EBSCOhost to delicious, and David will add eXtensible Catalog. Janet also suggested looking at the Next Gen catalog criteria in the Wiki – some of these items may work well for Fed Search requirements, too, since the technologies overlap.
b) Discuss products – Didn’t get to this.

7) Wrap up
a) action items & communications
• Invite Stephanie Schmitt to a DEDCC meeting – David
• Follow up with other committees about submitting updates to Five Colleges pages to Robin Cutler – Mary (Collection development) and Chris (FCLC)
• Diane Hillmann program
o Save the date/RSVP message about Diane Hillmann program – Rebecca will send draft around, goal is to have it ready to go by February 27th.
o Budget summary and speaker stipend and reimbursement - David will send budget summary to Marie Hess at Five Colleges and will inquire about reimbursement for fees and stipend for speaker.
o RSVP collection - David will look into using SurveyMonkey
o Accommodations for speaker - Rebecca will check in with Diane
o Refreshments - Rebecca will make arrangements
• Syndetics review
o David will contact Syndetics for usage stats
o Checking alternatives: Janet - Google Books, Rebecca - LibraryThing, Kelcy - Amazon.
o Janet will also ask RIO if they are happy with Syndetics or not.
• Federated Searching
o Everyone review the “list of desirable features” in the DEDCC ella wiki before next meeting. Add any additional checklists to delicious, too, if you find them.
o Emily will add EBSCOhost and David eXtensible Catalog to delicious.
b) Next meeting: More on Syndetics, Diane Hillmann event, and Federated Search project.


	Meeting Notes > 2009 Minutes 02/18/2009 Meeting Notes by:Mary Stettner DEDCC Minutes February 18, 2009 at Five Colleges Attendees: Emily Alling, Janet Ewing, Rebecca Henning, Chris Loring, David Podboy, Kelcy Shepherd, Mary Stettner. Rachel Beckwith had to leave early due to snow. 1) Agenda Review a) minutes-taker = Mary b) David asked if anyone would be attending Metadata & Digital Library Development @ NELINET on March 18-19 – no one is. c) Should we invite Stephanie Schmitt (new Five Colleges Aleph Manager) to a meeting? – Yes. 2) Updates a) FCLC Update from Chris - None b) WorldCat Local Updates – Not much to report. There is an upcoming meeting on February 23rd. UMass has created a task force for advertising and Emily will be a member. There are some ongoing issues with eresources yet to be resolved. c) Five College Libraries Webpage – David sent in joint catalog changes to Robin Cutler who has already added those to the site, Rachel contacted the Circ committee who have sent in their changes for direct borrowing and ILL/delivery service pages, Chris will contact the FCLC about the library council page, Mary contacted the Collection Management committee re the library locations page and will check back to find out if they’ve sent changes in to Robin. d) 5 Colleges Digital Imaging Meeting – David and Rachel attended, as DEDCC Chair and Hampshire Art Librarian, respectively. Discussed digital imaging and a way to share the work load among colleges. Artstor was considered as a possible platform (unless we build one ourselves, there aren’t other options right now). The 5 Colleges already have shared space in Artstor, though it takes time to add materials and there is concern over whether everyone will continue to subscribe. Also, Artstor is set to begin charging for shared space, but no one knows how much yet. The ability to search image collections (federated searching) was also discussed because creating another silo isn’t desirable. A committee has been formed to explore digital image collaboration further. Rachel is on the committee and Janet will be attending the first meeting as well. e) NELINET Spruce Open Source Collaborative – Rachel mentioned this initiative before she left and Chris, who is on the NELINET board, elaborated. It’s a cooperative partnership of NELINET, a few vendors, and the NELINET membership to help support the adoption of open source library software. So far the software products they’ll be supporting are Evergreen ILS, DSpace digital repository system, and Drupal CMS. 3) Diane Hillmann Planning a) Location – Rebecca booked Amherst’s Alumni House (holds 50-70 comfortably). b) Rebecca will send an advertising/please RSVP draft message to DEDCC for editing with the goal of having it ready to send by Friday, February 27th. c) David will send a budget summary for the event to Marie Hess at Five Colleges. Will also check with her about reimbursement for fees and stipend for speaker. d) Just five colleges people? - Decided to ask for RSVPs by specific date from 5 Colleges people and see how many we get. If there’s still room in the location we’ve chose, we can open up attendance to a wider audience later. David will look into using SurveyMonkey to keep track of RSVPs (see if there’s a way to put a cap on number of submissions and generate a full message when cap reached). Kelcy volunteered to be email recipient of RSVPs if we end up doing things the “old-fashioned” way. e) Rebecca will check in with Diane about hotel accommodations. f) Rebecca will also arrange for refreshments at Alumni House. 4) Syndetics Review DEDCC has been asked by Stephanie Schmitt and AMC to review our Syndetics subscription and decide if it’s worth continuing before the June 1 renewal date. a) Current Cost – 20,000 per yr divided among colleges b) Usage(?) – David will check with Syndetics to see if they can get give us user stats. Emily proposed a possible quick and dirty survey of users to find out if anyone would miss it. c) Other options – Amazon, Google Book Search, LibraryThing. Janet mentioned that, in initially deciding to go with Syndetics, DEDCC did look at Amazon and it seemed more difficult to implement, not to mention commercial. Syndetics had more features. Also at that time Google Books didn’t look doable, though things may have changed. Another piece informing the previous decision: if we ever decided to upgrade, Syndetics’ ICE (Indexed Content Enrichment) interface would make the tables of contents searchable. Janet will look into use of Google Books, Rebecca will check LibraryThing, Kelcy will look into Amazon. Janet will also ask RIO if they are happy with Syndetics or not. After we get Syndetics statistics, we will revisit the idea of informally polling public services at our respective institutions. It was acknowledged that there isn’t much time to test options before the June renewal deadline and, if we don’t find an alternative by that time, one possible course of action would be to not renew and keep looking for other options. 5) Look at Survey Results for Unconference • Dates – It was decided to go with an October or November date. This was one of the top contenders and we’re already doing another event this spring. • Topic – We will revisit deciding on this in late spring, early summer keeping in mind that we could do more than one, since there were some close competitors in the survey results. • Format – Hybrid was the favorite 6) Federated Searching Project a) Review “List of desirable features” and checklist(s) – Everyone will review these (posted in DEDCC wiki) before next meeting. Also, if anyone finds additional checklists, add them to delicious. Emily will add EBSCOhost to delicious, and David will add eXtensible Catalog. Janet also suggested looking at the Next Gen catalog criteria in the Wiki – some of these items may work well for Fed Search requirements, too, since the technologies overlap. b) Discuss products – Didn’t get to this. 7) Wrap up a) action items & communications • Invite Stephanie Schmitt to a DEDCC meeting – David • Follow up with other committees about submitting updates to Five Colleges pages to Robin Cutler – Mary (Collection development) and Chris (FCLC) • Diane Hillmann program o Save the date/RSVP message about Diane Hillmann program – Rebecca will send draft around, goal is to have it ready to go by February 27th. o Budget summary and speaker stipend and reimbursement - David will send budget summary to Marie Hess at Five Colleges and will inquire about reimbursement for fees and stipend for speaker. o RSVP collection - David will look into using SurveyMonkey o Accommodations for speaker - Rebecca will check in with Diane o Refreshments - Rebecca will make arrangements • Syndetics review o David will contact Syndetics for usage stats o Checking alternatives: Janet - Google Books, Rebecca - LibraryThing, Kelcy - Amazon. o Janet will also ask RIO if they are happy with Syndetics or not. • Federated Searching o Everyone review the “list of desirable features” in the DEDCC ella wiki before next meeting. Add any additional checklists to delicious, too, if you find them. o Emily will add EBSCOhost and David eXtensible Catalog to delicious. b) Next meeting: More on Syndetics, Diane Hillmann event, and Federated Search project.