Libraries: DEDCC : Meeting Notes

Meeting Notes > 2008 Minutes

05/15/2008
Meeting Notes

DEDCC Meeting Notes
May 15, 2008, 3:00 pm – 5:00 pm, Five Colleges

Present: Rachel Beckwith, Marilyn Billings, Janet Ewing (chair), Rebecca Henning, Chris Loring, Anne C. Moore, David Podboy (recorder), and Mary Stettner

1. Agenda Review
We proceeded with the agenda as distributed.

2. Committee Membership/Housekeeping
Janet distributed the updated ground rules that were updated and set at the last meeting.

Rachel will take over as Webmaster of the DEDCC site when she returns in August

We assigned liaisons to the other Five College Committees:
• Aleph Management- Rebecca
• Archives- Ann
• Cataloging- Rebecca
• Circulation- Rachel
• Collection Management- Mary
• Depository Advisory- Janet
• Librarians Council- Chris
• Research, Instruction, & Outreach- David
• Serials & Acquisitions- Marilyn
• Image committee- Rachel
• It was noted that there is no longer a Systems Committee and that we should be aware of this when sending out invites to the other Five College Committees
No need to send out minutes to committees since they should receive them from their campus DEDCC representative.

Should we encourage other groups to update their Five College pages? We used to do it and discussed what group should this responsibility fall under. Chris says ours. We will revisit this discussion at a future meeting.

Our charge was reviewed. It was noted that we are no longer a new committee. Marilyn will rewrite the sentence beginning “Consequently, the FCLC.” It was reiterated that your institutional affiliation should influence your perspective, not drive your perspective. Janet pointed out that we have the power to make recommendations to FCLC. Chris confirmed that the directors look to DEDCC to keep up on and advise on upcoming trends.

Janet will start working on our annual report and will have a draft for our next meeting (tentative).

We decided to not set up a system for the rotation of the chair. Ann has offered to be the chair, but needs two weeks before she can officially commit (If Ann can’t do it, Marilyn volunteered).

Summer meeting were scheduled for
• Wednesday, June 25, 3:30-5:00pm
• Monday, July 21, 9:00-10:30am

3. FCLC Update
Chris met with AMC this morning to discuss the ALEPH audit. They will parse recommendations that they need to work on, FCLC need to work on, and what we need to push back to Ex Libris

Chris talked with M. Carney at Ex Libris. She brought up Primo several times in the conversation. Chris let her know that we put aside Primo because of costs (financial, technological, etc). Chris asked for a price before we would even consider looking at a demo.

Jay said that they had received a number of applications for the Aleph Manager position. Chris Hannon had received five physical applications. The intention is to fill position as soon as possible (applications were due in April 26) [Correction: applications were due May 9th].

4. NextGen discussion
Janet attended the Mass Library Association Pre-Conference on NextGen interfaces. Presentations will be posted soon to http://masslib.org/. A couple of open source solutions were further along than expected (Vu Find).

Phoenix Public Library paid a lot less for Endeca than NCSU did (,000 through TLC).
PPL thought it was a flat price.

Preparations were made for the Aquabrowser session tomorrow. Questions we want to make sure to ask:
• How it will deal with ILL
• Five College Borrowing (PDQ)
• Virtual Union view
• What can it do versus paying for customization (they do customization)
• Different views depending on what campus we are on
• Specific price quote (how much customizing does it include)
• Interface with Syndetics products
• Does it work with our version of Aleph
• Can it pull in any other collections
• What kind of resource sharing
• What can they do with images
Marilyn noted that it was able to deep link into the Aleph catalog and was able to work with SFX. David will create and send out a survey form to attendees:
• Is it viable option? Why or Why not
• Did you like it? Why or why not
• What are your concerns?
• Should we pursue it?
• Other comments

Possible dates for the WorldCat Local Session
• Monday, June 2nd (2-5pm)
• Wednesday, June 4th (afternoon)
Other updates on WorldCat Local included some more information on our price quote. OCLC is saying that our union view might be borderline in meeting their definition of a consortial catalog (for price quotes). We are leaving the Renaissance Center out right now since little of its holdings are in WorldCat. Someone will need to talk to Leslie or Jim further about their holdings and also the cost to get the records in WorldCat. Janet will ask Patrick for a firm date on the quote. Janet also mentioned that after talking to Patrick at MLA that OCLC is putting a lot of their resources into the development WorldCat Local

5. Wrap Up

Next meeting: Wednesday, June 25, 3:30-5:00pm.


	Meeting Notes > 2008 Minutes 05/15/2008 Meeting Notes DEDCC Meeting Notes May 15, 2008, 3:00 pm – 5:00 pm, Five Colleges Present: Rachel Beckwith, Marilyn Billings, Janet Ewing (chair), Rebecca Henning, Chris Loring, Anne C. Moore, David Podboy (recorder), and Mary Stettner 1. Agenda Review We proceeded with the agenda as distributed. 2. Committee Membership/Housekeeping Janet distributed the updated ground rules that were updated and set at the last meeting. Rachel will take over as Webmaster of the DEDCC site when she returns in August We assigned liaisons to the other Five College Committees: • Aleph Management- Rebecca • Archives- Ann • Cataloging- Rebecca • Circulation- Rachel • Collection Management- Mary • Depository Advisory- Janet • Librarians Council- Chris • Research, Instruction, & Outreach- David • Serials & Acquisitions- Marilyn • Image committee- Rachel • It was noted that there is no longer a Systems Committee and that we should be aware of this when sending out invites to the other Five College Committees No need to send out minutes to committees since they should receive them from their campus DEDCC representative. Should we encourage other groups to update their Five College pages? We used to do it and discussed what group should this responsibility fall under. Chris says ours. We will revisit this discussion at a future meeting. Our charge was reviewed. It was noted that we are no longer a new committee. Marilyn will rewrite the sentence beginning “Consequently, the FCLC.” It was reiterated that your institutional affiliation should influence your perspective, not drive your perspective. Janet pointed out that we have the power to make recommendations to FCLC. Chris confirmed that the directors look to DEDCC to keep up on and advise on upcoming trends. Janet will start working on our annual report and will have a draft for our next meeting (tentative). We decided to not set up a system for the rotation of the chair. Ann has offered to be the chair, but needs two weeks before she can officially commit (If Ann can’t do it, Marilyn volunteered). Summer meeting were scheduled for • Wednesday, June 25, 3:30-5:00pm • Monday, July 21, 9:00-10:30am 3. FCLC Update Chris met with AMC this morning to discuss the ALEPH audit. They will parse recommendations that they need to work on, FCLC need to work on, and what we need to push back to Ex Libris Chris talked with M. Carney at Ex Libris. She brought up Primo several times in the conversation. Chris let her know that we put aside Primo because of costs (financial, technological, etc). Chris asked for a price before we would even consider looking at a demo. Jay said that they had received a number of applications for the Aleph Manager position. Chris Hannon had received five physical applications. The intention is to fill position as soon as possible (applications were due in April 26) [Correction: applications were due May 9th]. 4. NextGen discussion Janet attended the Mass Library Association Pre-Conference on NextGen interfaces. Presentations will be posted soon to http://masslib.org/. A couple of open source solutions were further along than expected (Vu Find). Phoenix Public Library paid a lot less for Endeca than NCSU did (,000 through TLC). PPL thought it was a flat price. Preparations were made for the Aquabrowser session tomorrow. Questions we want to make sure to ask: • How it will deal with ILL • Five College Borrowing (PDQ) • Virtual Union view • What can it do versus paying for customization (they do customization) • Different views depending on what campus we are on • Specific price quote (how much customizing does it include) • Interface with Syndetics products • Does it work with our version of Aleph • Can it pull in any other collections • What kind of resource sharing • What can they do with images Marilyn noted that it was able to deep link into the Aleph catalog and was able to work with SFX. David will create and send out a survey form to attendees: • Is it viable option? Why or Why not • Did you like it? Why or why not • What are your concerns? • Should we pursue it? • Other comments Possible dates for the WorldCat Local Session • Monday, June 2nd (2-5pm) • Wednesday, June 4th (afternoon) Other updates on WorldCat Local included some more information on our price quote. OCLC is saying that our union view might be borderline in meeting their definition of a consortial catalog (for price quotes). We are leaving the Renaissance Center out right now since little of its holdings are in WorldCat. Someone will need to talk to Leslie or Jim further about their holdings and also the cost to get the records in WorldCat. Janet will ask Patrick for a firm date on the quote. Janet also mentioned that after talking to Patrick at MLA that OCLC is putting a lot of their resources into the development WorldCat Local 5. Wrap Up Next meeting: Wednesday, June 25, 3:30-5:00pm.