Libraries: DEDCC : Meeting Notes

Meeting Notes > 2008 Minutes

04/17/2008
Meeting Notes

Five Colleges DEDCC
Meeting Minutes
Thursday, April 17, 2008

Attendees: Rachel Beckwith, Marilyn Billings, Janet Ewing (chair), Rebecca Henning, Chris Loring, Anne C. Moore (recorder), David Podboy, Mary Stettner

1. WorldCat Local
Chris: At FCLC on Monday they discussed our proposal and request for additional guidance in some detail. Big money is not available at this time. The best course of action at this point probably is to pursue WorldCat Local because it is not all that expensive or difficult to get into and it could be a bridge to something else later. It would not be an investment that would preclude our doing something different at a later date. It might allow us to present a discovery tool that would be more than what we have now. We could evaluate its pluses and minuses. FCLC would like us to investigate WorldCat Local and provide our rationale for why we should or should not take it seriously. We are not able to invest in a big ticket discovery tool or one that would require great investment in labor and technological expertise. FCLC did not discuss who should be involved in the research beyond DEDCC. Are there more technical people who are needed to supplement DEDCC membership? According to our charge, we are free to create subgroups. DEDCC should create a proposed list of participants. The timeline was not discussed at FCLC. We should propose and recommend the resource requirements and timeline.

Janet: Aquabrowser might be another viable cost-effective option. Should we include it in this portion of the investigation to ensure we have checked the competitive products and can demonstrate an equitable process to 5C library staff?

Chris: DEDCC should send a recommendation to FCLC that we want to look at both WorldCat Local and Aquabrowser initially. We should provide criteria for why we are considering these two.

Marilyn listed the features of WorldCat Local that are attractive: multiple types of materials (books, journals, movies, maps, scores, recordings, computer files, etc.), 30 million articles, multi-lingual, bibliographic citation tool in multiple styles, automatically move citations into RefWorks and Endnote, faceted browsing, multiple search and sorting features (relevance, author, title, date), search by zip code, save records to list and share with others, add a review, book jackets, FRBRized (formats and editions on a single) record, links to SFX, links to digital items. Will it support local (5C) borrowing and request item?

FCLC suggested WorldCat Local as an appropriate discovery tool right now because it is highly visible.
We are looking for a tool/interface with the following characteristics:
• Ease and speed of implementation
• Low cost
• Not a huge burden in local technological expertise for implementation and maintenance

2. Syndetics refund for the Awards feature that did not work is 3.60. We did not use the elevenths formula to divide up the cost for Syndetics, so how do we re-distribute the funds. Chris recommended we put the refund funds in the deposit account. (Anne reported this decision to Marie Hess following the meeting).

3. Ground Rules
1. Note-taker: we will continue to rotate alphabetically by first name skipping the FCLC representative and the chair.
2. Webmaster: Marilyn has been putting minutes up on the 5 College website. It only takes 5 minutes. Anne, Mary, and Rebecca each volunteered. We will pass this task off to someone else in late summer.
3. Webpage for programs: as it comes up, we will delegate, but Mary Stettner is willing to take on this responsibility.
4. Quorum: Minimum of 5 people.
5. Location: normally 5 Colleges, but some rotation.
6. Chair: May or June will discuss new chair to take over in July or August since Janet is in her 3rd year.
7. No back-up chair needed
8. Time limits: we haven’t done this lately and several members spoke out against the effectiveness of time limits. We decided instead to prioritize the items on the agenda to put the most important ones first.
9. Note taking: changed to within one working day of meeting if reasonable.
10. Annual (not quarterly) review of charge.
11. Each DEDCC member is a liaison to another 5C Library Committee and serves as a communication conduit. We should re-examine the liaison assignments at the next meeting.
12. Chair will forward minutes when approved to FCLC.

4. Patrick Moriarty visited to answer questions about WorldCat Local. He has been busy discussing next generation catalogs since our program in November 2007.
Libraries running ALEPH who are in the process of implementing WorldCat Local include: MELVYL (multi ILL system which includes UC Santa Barbara and UC Davis). Their “go live” date is April 28.
It will get easier to implement WorldCat Local in Aleph libraries as they get a few completed. (We reminded Patrick that our Aleph implementation is unique.) OCLC will be able to turn it on quickly, but Request Item/ILL and other services will take a bit longer to customize.
WorldCat Local is baseline catalog.
Home school first, 5 colleges, and then rest of WorldCat Local world.

We would be assigned 2 people from OCLC to work with us on the implementation which takes 3 months. It would be smoother for us once MIT is accomplished. We must wait through the queue of those in line ahead of us to be implemented.

OCLC is looking at adding other content.
Additional content: British Library serials set just added.
50M articles are in WorldCat now; they would create the link to our SFX menu
Most people want to go straight to the full-text. They are discussing adding periodical listings with Wilson and Proquest. For no charge now, we can add level 1 records for ArticleFirst, etc., into our catalog. At Wash this year more requests are coming through WorldCat Local than directly through databases. Use of articles has taken off. Any vendor produced records that we purchase and load only in our local system (i.e. institutional records) will not be searched with WorldCat Local at this time. This includes EEBO, eBrary, Books 24x7, etc. If deals can be arranged to load these records into WorldCat, then they would be accessible. NetLibrary records are loaded into WorldCat Local. Many companies are willing to work with OCLC since it is a non-profit. All the Google open source books will be added to WorldCat Local. Open Content Alliance (OCA) full-text, scanned materials could be added. OCLC is talking with Amazon right now: reviews are not being added in WorldCat Local right now (capability is there, but people are not using it). Users expect all the functionality of Amazon in the catalog. 5% commission if the Amazon button is put into WorldCat Local. 50% of the content in WorldCatLocal is not in English: China, etc. Book cover content in WorldCat Local is purchased/licensed through a vendor (he couldn’t remember the name). Today local holdings records can be added with the notes into WorldCat Local. Not institution records. Looking at ContentDM and DSpace.

UMass is getting pricing through BLC and Andy Bush is handling it.
Price includes two portions: annual subscription and initial set up/implementation fee. Schools with an FTE below 6,000 (AC, HC, SC, MHC) pay ,000 for the annual subscription rate per institution. One time set-up/implementation is ,500, but can be lower for a consortium, but still per institution (something like ,000 per institution).

Each institution gets its own, individualized URL.

MIT: Harvard and BLC as a unit.

If not on a shared catalog, you cannot get the local availability. So we couldn’t see UMass Lowell’s availability.

Low amount of customization: only customize color scheme, ILL and Request Item buttons, 4 links at the top of the page. OCLC hosts.

Could do a request through WorldCat Local for resource sharing of BLC item. Big presentation on May 5 about this for BLC.

OCLC purchased EZProxy in January. Authentication will be facilitated.
NetLibrary and FirstSearch will all look like WorldCat Local in approximately 1 year (Jan 2009).

He will send the urls for the sites that are up: Lincoln Trails, Wash, Ohio State, Peninsula Library System.

5. After Patrick Moriarty left: WorldCat Local could be brought up in Beta whenever it is available. We might not get through the OCLC implementation queue by the beginning of a semester. All other WorldCat Local implementations have come up in beta whenever they were ready regardless of the time of the semester.

We want to recommend we pursue Aquabrowser at least a little further through the process as well as WorldCat Local. Janet will prepare a note for FCLC and send it to us for review.

We want to add other members to pursue the discovery tool project. One possible scenario would be to invite FCLC and all other 5 College Committees plus anyone else a school thinks is appropriate to demos to screen and provide input to a rationale for how we proceed. Demos for all 5 College staff might follow, but we would be able to provide the justification for how we proceed. We might set up a formal group later. We will discuss further.

6. Other projects to be caught up by email or at next meeting. Brown bag in early May on collaboration tools or another topic.

7. Topics for next meeting:
From Ground Rules: review the charge and the liaisons to the other 5College committees.

Next meeting: May 16 at 9-11 a.m. MHC.


	Meeting Notes > 2008 Minutes 04/17/2008 Meeting Notes Five Colleges DEDCC Meeting Minutes Thursday, April 17, 2008 Attendees: Rachel Beckwith, Marilyn Billings, Janet Ewing (chair), Rebecca Henning, Chris Loring, Anne C. Moore (recorder), David Podboy, Mary Stettner 1. WorldCat Local Chris: At FCLC on Monday they discussed our proposal and request for additional guidance in some detail. Big money is not available at this time. The best course of action at this point probably is to pursue WorldCat Local because it is not all that expensive or difficult to get into and it could be a bridge to something else later. It would not be an investment that would preclude our doing something different at a later date. It might allow us to present a discovery tool that would be more than what we have now. We could evaluate its pluses and minuses. FCLC would like us to investigate WorldCat Local and provide our rationale for why we should or should not take it seriously. We are not able to invest in a big ticket discovery tool or one that would require great investment in labor and technological expertise. FCLC did not discuss who should be involved in the research beyond DEDCC. Are there more technical people who are needed to supplement DEDCC membership? According to our charge, we are free to create subgroups. DEDCC should create a proposed list of participants. The timeline was not discussed at FCLC. We should propose and recommend the resource requirements and timeline. Janet: Aquabrowser might be another viable cost-effective option. Should we include it in this portion of the investigation to ensure we have checked the competitive products and can demonstrate an equitable process to 5C library staff? Chris: DEDCC should send a recommendation to FCLC that we want to look at both WorldCat Local and Aquabrowser initially. We should provide criteria for why we are considering these two. Marilyn listed the features of WorldCat Local that are attractive: multiple types of materials (books, journals, movies, maps, scores, recordings, computer files, etc.), 30 million articles, multi-lingual, bibliographic citation tool in multiple styles, automatically move citations into RefWorks and Endnote, faceted browsing, multiple search and sorting features (relevance, author, title, date), search by zip code, save records to list and share with others, add a review, book jackets, FRBRized (formats and editions on a single) record, links to SFX, links to digital items. Will it support local (5C) borrowing and request item? FCLC suggested WorldCat Local as an appropriate discovery tool right now because it is highly visible. We are looking for a tool/interface with the following characteristics: • Ease and speed of implementation • Low cost • Not a huge burden in local technological expertise for implementation and maintenance 2. Syndetics refund for the Awards feature that did not work is 3.60. We did not use the elevenths formula to divide up the cost for Syndetics, so how do we re-distribute the funds. Chris recommended we put the refund funds in the deposit account. (Anne reported this decision to Marie Hess following the meeting). 3. Ground Rules 1. Note-taker: we will continue to rotate alphabetically by first name skipping the FCLC representative and the chair. 2. Webmaster: Marilyn has been putting minutes up on the 5 College website. It only takes 5 minutes. Anne, Mary, and Rebecca each volunteered. We will pass this task off to someone else in late summer. 3. Webpage for programs: as it comes up, we will delegate, but Mary Stettner is willing to take on this responsibility. 4. Quorum: Minimum of 5 people. 5. Location: normally 5 Colleges, but some rotation. 6. Chair: May or June will discuss new chair to take over in July or August since Janet is in her 3rd year. 7. No back-up chair needed 8. Time limits: we haven’t done this lately and several members spoke out against the effectiveness of time limits. We decided instead to prioritize the items on the agenda to put the most important ones first. 9. Note taking: changed to within one working day of meeting if reasonable. 10. Annual (not quarterly) review of charge. 11. Each DEDCC member is a liaison to another 5C Library Committee and serves as a communication conduit. We should re-examine the liaison assignments at the next meeting. 12. Chair will forward minutes when approved to FCLC. 4. Patrick Moriarty visited to answer questions about WorldCat Local. He has been busy discussing next generation catalogs since our program in November 2007. Libraries running ALEPH who are in the process of implementing WorldCat Local include: MELVYL (multi ILL system which includes UC Santa Barbara and UC Davis). Their “go live” date is April 28. It will get easier to implement WorldCat Local in Aleph libraries as they get a few completed. (We reminded Patrick that our Aleph implementation is unique.) OCLC will be able to turn it on quickly, but Request Item/ILL and other services will take a bit longer to customize. WorldCat Local is baseline catalog. Home school first, 5 colleges, and then rest of WorldCat Local world. We would be assigned 2 people from OCLC to work with us on the implementation which takes 3 months. It would be smoother for us once MIT is accomplished. We must wait through the queue of those in line ahead of us to be implemented. OCLC is looking at adding other content. Additional content: British Library serials set just added. 50M articles are in WorldCat now; they would create the link to our SFX menu Most people want to go straight to the full-text. They are discussing adding periodical listings with Wilson and Proquest. For no charge now, we can add level 1 records for ArticleFirst, etc., into our catalog. At Wash this year more requests are coming through WorldCat Local than directly through databases. Use of articles has taken off. Any vendor produced records that we purchase and load only in our local system (i.e. institutional records) will not be searched with WorldCat Local at this time. This includes EEBO, eBrary, Books 24x7, etc. If deals can be arranged to load these records into WorldCat, then they would be accessible. NetLibrary records are loaded into WorldCat Local. Many companies are willing to work with OCLC since it is a non-profit. All the Google open source books will be added to WorldCat Local. Open Content Alliance (OCA) full-text, scanned materials could be added. OCLC is talking with Amazon right now: reviews are not being added in WorldCat Local right now (capability is there, but people are not using it). Users expect all the functionality of Amazon in the catalog. 5% commission if the Amazon button is put into WorldCat Local. 50% of the content in WorldCatLocal is not in English: China, etc. Book cover content in WorldCat Local is purchased/licensed through a vendor (he couldn’t remember the name). Today local holdings records can be added with the notes into WorldCat Local. Not institution records. Looking at ContentDM and DSpace. UMass is getting pricing through BLC and Andy Bush is handling it. Price includes two portions: annual subscription and initial set up/implementation fee. Schools with an FTE below 6,000 (AC, HC, SC, MHC) pay ,000 for the annual subscription rate per institution. One time set-up/implementation is ,500, but can be lower for a consortium, but still per institution (something like ,000 per institution). Each institution gets its own, individualized URL. MIT: Harvard and BLC as a unit. If not on a shared catalog, you cannot get the local availability. So we couldn’t see UMass Lowell’s availability. Low amount of customization: only customize color scheme, ILL and Request Item buttons, 4 links at the top of the page. OCLC hosts. Could do a request through WorldCat Local for resource sharing of BLC item. Big presentation on May 5 about this for BLC. OCLC purchased EZProxy in January. Authentication will be facilitated. NetLibrary and FirstSearch will all look like WorldCat Local in approximately 1 year (Jan 2009). He will send the urls for the sites that are up: Lincoln Trails, Wash, Ohio State, Peninsula Library System. 5. After Patrick Moriarty left: WorldCat Local could be brought up in Beta whenever it is available. We might not get through the OCLC implementation queue by the beginning of a semester. All other WorldCat Local implementations have come up in beta whenever they were ready regardless of the time of the semester. We want to recommend we pursue Aquabrowser at least a little further through the process as well as WorldCat Local. Janet will prepare a note for FCLC and send it to us for review. We want to add other members to pursue the discovery tool project. One possible scenario would be to invite FCLC and all other 5 College Committees plus anyone else a school thinks is appropriate to demos to screen and provide input to a rationale for how we proceed. Demos for all 5 College staff might follow, but we would be able to provide the justification for how we proceed. We might set up a formal group later. We will discuss further. 6. Other projects to be caught up by email or at next meeting. Brown bag in early May on collaboration tools or another topic. 7. Topics for next meeting: From Ground Rules: review the charge and the liaisons to the other 5College committees. Next meeting: May 16 at 9-11 a.m. MHC.